|
Just Dance!
| |
June 27, 1999 - Meeting Minutes
| Attendees: |
Jan Teevan, Ian! Allen, Volker Tilgner, Liza Daniel, Louis Radikir, Andy Gabe, Raymond
Tasse |
| Next meeting: |
POTLUCK - Sunday, August 15th, 12:00 noon
22 Oak St. (Directions: 235-6216, 567-6262, idallen@idallen.ca) |
| "Just Fording" at Britannia Rapids (River Dance!) |
All Just Dancers Welcome: July 25th in the morning 10:00 Meet at 1320 Richmond
Rd (near Lincoln fields)
Apartmentt 407 - ring 397 (A.Gabe, agabe@magardi.com) |
| Musical Interludes: |
Ian! Allen |
| Minutes: |
Andy Gabe |
Agenda
- Review of action items and plans for fall promo
- Water fight
- Approval on text for newsletters
- Pie
- Review - are we doing what we say what we’ll do
- Review meeting
Previous Action Items
| Name |
Action Item |
Status |
| Ian! & Jan |
Host June 27 potluck meeting |
Completed |
| Jon & Charlotte |
Complete poster |
Pending |
| Michelle |
Translation of poster |
? |
| All |
Distribute poster |
Delayed |
| Phoenix |
Update Xpress magazine with Just Dance events |
? |
| Louis |
Go to Chelsea with Jorge to get on bank account |
Pending |
| Jan |
Make sign board for outside |
Completed |
| Volker |
Look into the details of Arts Council |
Completed |
| Jan |
Follow up with Nicki about Xpress, Citizen & Dance Network newsletter |
|
| Andy |
Finish new poster if necessary (after June 1) |
Delayed |
| Ian! |
Put Jorge’s old poster on the website |
Completed |
| Louis |
Photocopying of poster |
Delayed |
| Andy |
e-mail phone list to Ian & Louis |
Completed |
| Louis |
Will organize the phone tree |
Delayed |
Current Action Items
| Name |
Action Item |
| Jan & Ian! |
Host the next meeting |
| Raymond |
Will continue workshop coordination for this season. Thank you Raymond! |
| Jan |
Contact karate studio and clear our new schedule/dates |
| Volker |
Just Dance membership in the Council for the Arts |
| Raymond |
Ongoing media contact with workshop schedule updates: free part of Tone, Xpress, Our
Town (the Citizen), Dance Network
Check into methods to simplify notifications (fax, e-mail)
|
| Jan |
Contact Ellie Barrington regarding writing a piece for the Citizen & Xpress |
| Volker, Louis, Andy, Jan, Michelle & Group |
See schedules below for flyer & poster deadlines |
| Louis |
Organize phone tree for next Just Eat/Meet |
Status & Review
Deadlines & plans for the fall promotional efforts, including flyers in the Council
for the Arts & Dance Network newsletters, and posters were drawn up.
General Discussion
Review of action items & plans for fall promo
The Bronson Center will be a place we’ll keep in mind for other larger events, but
we won’t move there, since the atmosphere is not as nice.
Louis clarified that he will be the contact for just dance promotions, and that he will
organize the phone tree for the next Just Eat, and to be used for the first Just Dance.
Jan, Raymond & Andy volunteered to be at the top level of the phone tree.
Volker looked into membership in the Council for the Arts. It will give us access to
advertising media – flyers, newsletters, & web promotions.
Volker will sign us up, and pay the $50 for now for the membership. Jan will sign us up
for Dance Network.
Schedule
| Name |
Action Item |
Deadlines |
| Volker |
Final wording, e-mail to group |
July 10 |
| Group |
Approve final wording |
July 15 |
| Jan |
Confirm that Michelle will do translation |
|
| ? |
Text to Michelle for translation |
July 19 |
| Michelle |
Translation |
July 25 |
| Andy |
Layout (Wendy’s piece on the back, or excerpts), send final to Louis |
July 31 |
| Louis |
Photocopying, cutting? (150 or 300 inserts – total?) |
Aug 9 |
| Louis |
Flyers to Dance Network |
Aug 10 (cut-off ) |
| Louis |
Flyers to Council for the Arts |
End of August (cut-off) |
Jon & Charlotte are still working on completing the poster. Charlotte has the text
from Jon. Ian has also put the old poster that Jorge found on the website. Andy will
contact Charlotte re poster, compare with the web poster, and possibly merge them, send to
group for feedback, and look at doing the layout on computer as a simpler method.
Schedule
| Name |
Action Item |
Deadlines |
| Andy |
Contact Charlotte re poster, softcopy to group for approval |
July 24 |
| Group |
Approval of poster |
Aug 1 |
| |
Final to Louis |
Aug 7 |
| Louis |
Photocopying (300, 8 ½ X 11) |
Aug 14 |
| |
Distribute poster at next Just Eat |
Aug 15 |
| |
Postering |
End of August |
Water fight
Postponed until we meet again as River Dance on July 25?
Approval on text for newsletters
Completed?
Pie
This part of the meeting went off without any hitches.
Review - are we doing what we say what we’ll do
Some of our ideas will not be possible until a time when we have higher attendance, as
the volunteer efforts of the core group are stretched thin. The review of action items in
the meeting is helping with having a clearer picture of what we are/are not accomplishing.
Perhaps there are people who don’t want to come to the meetings, but would be
willing to help out with some of the volunteer efforts.
Review meeting
Meeting process > B+ : ) as per Ian!
|
