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Just Dance!
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May 16, 1999 - Meeting Minutes
| Attendees: |
Jorge Deligiannis, Jan Teevan, Ian Allen, Volker Tilgner,
Liza Daniel, Louis Radikir, Andy Gabe |
| Next meeting: |
POTLUCK - June 27, 12:00 noon
22 Oak St. (235-6216, idallen@idallen.ca) |
| Chair: |
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| Vibes Monitor: |
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| Minutes: |
Andy Gabe |
Agenda
- Define action plan for increasing attendance or reducing expenses
- Are our volunteers doing what they say they'll be doing?
- When to have 'Just Eat'?
Previous Action Items
| Name |
Action Item |
Status |
| Ian & Jan |
Host May 16 potluck meeting |
Completed |
| Jon & Charlotte |
Complete poster |
Delayed |
| Michelle |
Translation of poster |
? |
| All |
Distribute poster |
Delayed |
| Phoenix |
Update Xpress magazine with Just Dance events |
? |
| Louis |
Go to Chelsea with Jorge to get on bank account |
Pending |
| Andy |
Compile phone/e-mail list |
Completed |
| Volker |
Generate copies of poster location list |
Completed |
| ? |
Find visual for poster |
Incomplete |
| Liza, Louis? |
Make bank deposits |
Being done |
Current Action Items
| Name |
Action Item |
| ? |
Check out the Bronson Center space – Contact Maureen (or
Joan) 237-5550 |
| Jan |
Make sign board for outside |
| Volker |
Look into the details of Arts Council |
| Jan |
Follow up with Nicki about Xpress, Citizen & Dance
Network newsletter |
| Andy |
Finish new poster if necessary (after June 1) |
| Ian |
Put Jorge’s old poster on the website |
| Louis |
Photocopying of poster |
| Jan & Ian |
Host next pot luck on June 27 at 22 Oak Street - 235-6216 -
idallen@idallen.ca |
| Andy |
e-mail phone list to Ian & Louis |
| Louis |
Will organize the phone tree |
Status & Review
A modest action plan for increasing attendance was made including revisions to the
schedule, format of the evening, & publicity efforts. The redefinition of the
volunteer roles has begun to kick into effect. Other initiatives will be put on hold in
the hopes that increased attendance will help with the volunteer effort required.
General Discussion
Action Plan for increasing attendance
Location
The Bronson Center will be checked into as an option, however it has virtually been
ruled out because the room is not as attractive for several reasons. The current space is
attractive due to the sprung wood floor, mirrors, and the size of the room being not too
big, not too small. We will most likely stay with the current space for now.
Schedule
Just Dance dates will be on the 1st & 3rd Saturday of each month starting in
September, to become more standardized. The first fall date will be September 4, 99.
Format of the evening
This new format will be re-evaluated after a few months to see if it is successful.
7:30-8:30 |
Workshop |
8:30-10:00 |
Open Dance – upbeat music, ending with lively
music, so people are ready for a break |
10:00-10:30 |
Community Circle (introductions, announcements) Suggestions:
 | Someone get up & get the music going again towards the end (upbeat, lively music) |
| Do a movement or gesture at the end of circle to get people going again |
| Hand out percussion instruments at the end of the circle, to get people involved in the
drumming |
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10:30-11:00 |
Dancing to Drumming |
11:00-midnight |
an opportunity for Slower (or perhaps Stranger) Dance
Music and other Music |
Publicity
 | Jan will make a sign-board for outside |
| Consistency should be maintained with getting info to Tone Magazine, Dance Network
Newsletter, Xpress, Citizen. Jan will follow up with Nicki or Phoenix to see if they are
handling this. |
| Citizen coverage, feature story. No action taken as of yet. |
| Poster - Jon will try to get the poster done in the next 10 days. Louis has access to
lots of photocopy resources. Andy will take over the poster if Jon can't do it by Jun 1.
This may not be necessary, since Jorge has a soft copy of an old poster. |
| Volker will find out about Arts Council membership - cost, what it includes, newsletter
distribution etc. |
| Posters in a few critical spots: Green Door Restaurant, Folk Lore Center, Rasputin's,
Rainbow Foods, Wheat Berry. |
| Phone list – Andy will e-mail to Ian & Louis, and Louis will organize the phone
tree |
| Another potluck was scheduled for Jun 27 to gear up for August promotion for the fall. |
A small bit of brainstorming did occur:
| We could join in events such as the Dance Festival other events that get people into
coming to the regular thing |
| If we do this, it has to be organized ahead of time |
Do we want to keep track of doing what we say we'll do?
We have had no OmbudsDancer yet.
We decided to defer the ombudsman item & really getting all ideas off the ground
until we hopefully have more people coming. We need more people to carry the load if we
want to start new initiatives like this.
Just Eat
Would it be nice to have potluck community dinners more often? When?
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